The beauty of Evernote is that there are the mobile apps and the desktop app, which sync effortlessly. You can take notes, save emails or articles to it or capture screenshots with its connected Skitch app. You can organize your notes and images into folders, share the notes and folders with others and do it all on the go.
And when you sit back down at your desk (if you ever do!), it will all be there at the ready. It’s great for keeping notes on clients, projects or even to organize notes for blog posts.
Dropbox / Box
Dropbox and Box are lifesavers, plain and simple. How much of a pain in the rear is it when you have to email a document back and forth, back and forth, and then figure out which is the most up-to-date version, or who edited a document and when?
With Dropbox or Box, you can make changes, share the document with anyone who needs it (hello, signing contracts!) and access anything in there via mobile without having to have emailed it to yourself or sign into Google Docs or figure out where you did file that document.
Speaking of contracts, it can be frustrating to find somewhere to print, sign, scan and email a contract when you’re on the go. Maybe you found somewhere with a printer that you can use on your phone. But scanning it back in and making sure it gets to your Dropbox or Box account, or just emailing it back to the right person can become more difficult than it needs.
Genius Scan allows you to scan in any document using your iPhone camera. The scan quality is as high as most scanners on the market, and you can upload multiple pages to one document. You can tag the documents to categorize them – so you can find all scanned vendor contracts easily, for example – and and send them directly to Dropbox, Box or via email.
If signing a contract manually is even too much of a hassle when you’re on the go, SignEasy allows you to e-sign documents in most formats – PDF, Microsoft Office, OpenOffice, text, images (such as jpg or png) and others.
You can even use it in person, if the contract is on an iPad or other tablet, and hand a stylus to the person who needs to sign it. You can create a signature to be saved within the app, that you add to the document when needed, or you can sign with a stylus or your finger on the go. Huge time-saver.
Whoever said business cards were dead obviously doesn’t go to many networking events or business meetings. We are given business cards all the time – they’re a nice tangible memento of a meeting.
Cardmunch, which LinkedIn bought a while back, allows you to scan the card in and connect with the person on LinkedIn straight through the app. You can add notes and other information so you remember when you met the person and why, and any personal details you learned in your conversation.
Every time there’s a major password breach on a website, we hear the same refrain: Don’t use the same password everywhere. Create a difficult password to crack. Use numbers, symbols, letters – upper- and lower-case, of course – and never use the same one twice.
Easier said than done. Unless you have LastPass. The app allows you to remember one password and one password only – the one to LastPass. It saves all your passwords and will generate secure passwords for you, based on the criteria you give it (length, types of characters, etc). The one caveat is that you’d better remember your password to LastPass, because they don’t even have it on file somewhere – which is so that even a data breach there means that your information can’t be accessed.
Of course, there is the issue of data security, and you can reasonably be concerned about the security of mobile networks and public wifi. Lookout determines the security of the network you’re on, so you can check it out before you sign into LastPass. Which you’ll then use to sign into everything else.
Today’s entrepreneur travels more than ever before. Despite all the tools you can use to have meetings virtually, there are conferences, speaking engagements, investor meetings and plenty of other places you need to be in meat space.
Trying to organize all the emails for plane, hotel and rental car can be incredibly frustrating, however. So Tripit allows you to aggregate all information for each trip in one place. You can then share the travel details with others, and even see when other contacts are going to be in the same city, setting up potential for other IRL meetings.
Keeping notes on your phone is great and all, but if you’re not the best small-screen typist in the world, it can be incredibly time-consuming and frustrating. Sometimes, you might even forget the fleeting thought before you have the chance to get it all down.
Dragon Dictation allows you to quickly dictate your thoughts and transcribes them. You can use it to send text or email messages, too.
Keep in mind that voice recognition is still in relatively early days. While it’s getting better all the time, you might still want to make sure any vital text or email messages are typed and proofed before sending. But take the notes using apps like Dragon Dictation to make sure you don’t forget what crosses your mind.
No one can seem to agree on the best conference calling solution. Virtually everyone you have calls with may have a different provider and trying to make sure you have all the login details on your calendar invite can be a challenge. Especially if you’re mobile, signing in can be a chore.
MobileDay has integrations with GoToMeeting, Google+ Hangouts, WebEx, Apple FaceTime, Skype audio and other platforms, and will auto-detect the conference call details from the calendar invite once you sync it. With one touch, MobileDay will call in for you, including all the pauses, pound signs and any other keys you have to press to actually get into the call.