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5 Steps That Will Improve Workplace Productivity and Efficiency [Infographics]

August 23, 2020 By Ahmad Raza 27 Comments

“People are definitely a company’s greatest asset. It doesn’t make any difference whether the company’s product is cars or cosmetics. A company is only as good as the people it keeps.” – Mary Kay Ash, founder, Mary Kay Cosmetics

5 Steps That Will Improve Workplace Productivity and EfficiencyRunning a business successfully is a lot more than just tallying up the monthly balance sheet or having a great-looking website. Companies are driven by human beings who put real ideas, feelings and emotions into doing their jobs to the best of their abilities.

When employees are generally unhappy or not being rewarded for their efforts, productivity and efficiency can sink to an all-time low.  Here’s what you can do to make sure you don’t find yourself at the receiving end as a business owner.

Table of Contents

  • 1. Encourage Employees to Relax
  • 2. Identify “Motivation Killers” – Get Rid of ’em!
  • 3. Technology is Your Friend, as are Telecommuting Privileges
  • 4. Effective Communication Is Key
  • 5. Set Clear Goals and Expectations
    • Ahmad Raza
    • Latest posts by Ahmad Raza (see all)

1. Encourage Employees to Relax

Studies indicate that employees who pay attention to their physical activity and fitness level are not only high performers, but generally have a very positive outlook on their work and office environment.

You should encourage employees to stretch regularly, take breaks from time to time and even engage in simple yoga moves as part of the workday. Sitting at a desk all day or staring at a PC screen for several hours on end can seriously affect productivity.

Ask everyone to get up and move around every 1-1.5 hours just to keep the juices flowing. Right before lunch hour or after meetings, you can have a quick yoga or aerobic routine. In addition, you can also encourage everybody to pursue an active lifestyle outside of work by sitting down and discussing ideas to stay in shape.

Some employers have gone as far as to dedicate an entire floor to gym and fitness equipment. However, make sure this does not end up being tedious or forceful. Also, make sure to take proper precautionary measures to avoid workplace injuries, including slips and falls.

2. Identify “Motivation Killers” – Get Rid of ’em!

You need to give this one careful thought – what are the underlying factors that are killing employee motivation? After all, if there’s little motivation, there’s going to be limited productivity or in some cases, none at all.

A good leader is also a keen observer. He/she will be quick to identify problems that are having adverse effects on employee productivity and efficiency. The usual suspects in this case may include:

  • toxic and abrasive personalities – people who are quick to propagate negativity in the workplace
  • lack of professional development and advancement
  • no organizational vision or long-term goals
  • no appreciation or positive feedback mechanism
  • poor communication channels

You need to identify all such issues with an open mind and find ways to address them in a highly positive way that’s also rewarding for employees.

3. Technology is Your Friend, as are Telecommuting Privileges

Not leveraging technology can be a grave mistake. There are a number of apps and tools available today that boost workplace productivity. Asana, for example, is one collaborative app that can lead to increased employee productivity, particularly if they’re required to communicate between different office setups.

For a fact, some workers do better when they are allowed to work from locations they are generally more comfortable with, such as their homework setup. For others, traveling can be expensive and/or time-consuming, so consider telecommuting, which can also boost productivity, according to this Harvard Business Report study.

However, make sure to explain all new technologies properly so that there is no rejection. Employees often feel anxious about new ideas; you must take steps to reduce this anxiety. This can be done by answering questions or providing tutorials.

4. Effective Communication Is Key

It’s no secret that open lines of communication lead to a highly productive workforce. Thanks to technology, we can communicate with each other at the touch of a button, or rather at the flick/tap of a finger, in some cases.

One would be inclined to believe that communication is efficient at all times, right? Not quite; one study found that too many emails, for example, can consume nearly 30% of an employee’s time.

Now we certainly don’t have anything against email; it is still one of the most effective forms of communication if used appropriately. However, if quick team communication is needed, a tool like Slack is better than just email. Or if you feel that a brief conversation can better resolve a matter rather than going back and forth with emails, go for it!

5. Set Clear Goals and Expectations

Do you honestly expect employees to be efficient if they don’t know what they’re aiming for?

  • Step one: define clear goals.
  • Step two: know what is expected of employees.

Without this formula, your employees may be shooting in the dark, focusing on mundane and redundant tasks day after day, eventually becoming less productive.

Try the SMART system: specific, measurable, attainable, realistic, timely. Click To Tweet

Before assigning tasks, see if those tasks fit each one of the above requirements. If they don’t, determine ways to tweak those tasks so that workers stay efficient, productive and focused.

That covers it! Take the above into consideration and arm your workforce with the tools they need to be more productive.

Managing Momentum

The Power of Sleep
Infographic Source: Online Mattress Review

 

Originally published 11/28/16; updated and infographic added 6/18/20; added additional infographic 8/22/20.

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Ahmad Raza

Ahmad is an MBA graduate of good humor and intelligence who hails from London. When he is not writing about technology and startups, he can be found traveling to some of the most thrilling places on earth.
My Twitter profileMy Google+ profileMy LinkedIn profile

Latest posts by Ahmad Raza (see all)

  • 5 Steps That Will Improve Workplace Productivity and Efficiency [Infographics] - August 23, 2020
  • Office Diplomacy: 7 Ways You Can Surprise Your Boss with an Unexpected Gift - April 3, 2019
  • How to Build a Business Website Seamlessly With Minimal Skills - June 12, 2018
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Filed Under: Careers, Edu, Gov't, Legal, Small Business Advice Tagged With: employee loyalty, motivation, office

Comments

  1. sam says

    October 13, 2020 at 9:10 am

    oh this is a very helpful knowledge for me, thanks.
    sam would love you to read ..Best skills for an entrepreneur to become successfulMy Profile

    Reply
  2. Edidiong Ekpo says

    September 12, 2020 at 7:57 am

    I love the aspects where by you define your goals. Set out what you want to do or archive at the end of the day. It will help you to grow since it has a define direction. Many thanks for bringing this up.
    Edidiong Ekpo would love you to read ..Addax Petroleum Recruitment 2021/2022 | Requirement and DeadlineMy Profile

    Reply
  3. Anurag Choudhury says

    September 12, 2020 at 1:24 am

    Hi Ahmad Raza,
    Thanks for sharings the tips , Really insightful information. Keep up the good work.
    Thank you
    Anurag Choudhary

    Reply
  4. Harry Smith says

    September 1, 2020 at 1:56 am

    Thanks for sharing these useful informations. Very creative and thoughtful post. I really like the concept you shared and the way you presented it . Keep up the good work.

    Reply
  5. Shoaib Raza says

    August 29, 2020 at 9:58 am

    I really liked the site and also the tops and posts thanks you very much
    Shoaib Raza would love you to read ..10+ Advantages and Disadvantages of Video Games in PointsMy Profile

    Reply
  6. Deon Christie says

    July 11, 2020 at 3:12 pm

    Pardon the second comment Ahmad. I forgot to save my name and email for the next time I comment. Because I will gladly return. Awesome content and curios presentation. Well done again!
    Deon Christie would love you to read ..Content Marketing Strategy 17K Views A DayMy Profile

    Reply
  7. Deon Christie says

    July 11, 2020 at 3:09 pm

    Outstanding post, Ahmad Raza. Well done! I think it’s all about creating a comfort zone. Which will prevent employees from dragging their feet to work? The difference between wanting to be at work and having to be at work plays a huge role in productivity. Inspire your employees so they will love what they do, and let them know they are appreciated.
    Deon Christie would love you to read ..Stay at Home Jobs for Moms.My Profile

    Reply
  8. Tekkaus says

    June 19, 2020 at 11:13 am

    I agree with number 2 the most.

    Find out the very reasons why people are demotivated to work.

    Some due to toxic environment and other reasons that you have mentioned. If we can rid of such negativity, our assets (employees) can ramp up their productivity and contribute even more for the company.

    Win-win. 🙂
    Tekkaus would love you to read ..7 Ways To Save Money On Food ExpensesMy Profile

    Reply
  9. vidit says

    June 19, 2020 at 1:16 am

    thnak you sir your advice is so important i really liked your website and tips
    great sir
    vidit would love you to read ..UPPCL 30 Account Officer Posts Recruitment 2020My Profile

    Reply
  10. John says

    March 4, 2020 at 9:57 pm

    I agree that one of the most important is to feel with your employees and be one of them. Creating a positive workplace atmosphere is crucial in terms of both workplace happiness and your team members’ productivity and energy levels, and that all starts with you setting a cheerful tone. By offering consistent praise and recognition, your team will be excited and eager to contribute to company-wide initiatives. Thank you for the wonderful information.

    Reply
  11. McKenzie says

    January 12, 2017 at 1:20 pm

    Thank you for all of this great advice for advancing work productivity! I think embracing new technology is so important too, it can keep people more engaged and make things easier. Great post!

    Reply
  12. Ankit Gandhi says

    December 26, 2016 at 8:30 am

    Hi Ahmad,

    Great stuff, liked your article very much and definitely telecommuting is one thing some people prefer nowadays.
    Ankit Gandhi would love you to read ..Applications of Sentiment Analysis in BusinessMy Profile

    Reply
  13. Golam Qauser says

    December 12, 2016 at 10:24 pm

    This is amazing stuff you sharing with us. Really very cool. I hope and believe it will help me a lot. Thanks for sharing.

    Reply
  14. Navin Rao says

    December 7, 2016 at 3:11 am

    That’s an awesome share. “Effective Communication” is the key. It very true. Everything depends on the clear communication.
    These Tips definitely work. Thanks again for making it so clear

    Reply
  15. Chaprama says

    December 6, 2016 at 6:55 am

    thank you for the article very valuable info. certainly will be an impetus to improve my productivity.
    Chaprama would love you to read ..Hyperloop may Soon be a Reality in IndiaMy Profile

    Reply
  16. Nimesh says

    December 5, 2016 at 6:59 am

    Making work place delightful is very important. Employees will be more productive if work environment is flexible and more cheerful.

    Reply
  17. Jayce Ooi says

    December 4, 2016 at 9:30 pm

    Personally, I put ‘Effective Communication’ as first because without that the team cannot come out a good result.
    Jayce Ooi would love you to read ..Win an Assassin’s Creed Movie Trip to JapanMy Profile

    Reply
  18. George says

    December 4, 2016 at 3:05 pm

    You provided really effective tips on how we can improve productivity in the workplace. Encouraging your employees to relax is really important to avoid burnout at work and stay efficient.
    George would love you to read ..One Half’s Offshoring Accounting ServicesMy Profile

    Reply
  19. Sourav Sarkar says

    December 4, 2016 at 7:43 am

    A nice workplace can improve working mentality. So we need to have good place to work. it creates great environment for working with work station.

    Reply
  20. John says

    December 2, 2016 at 10:03 am

    #Ahmad
    productive workplace also helps to boost performace of employee efficiency, also it helps to feel more relax. #NiceTips
    John would love you to read ..Top Easy Simple DIY Christmas Tree Decorations Tips IdeasMy Profile

    Reply
  21. Nisha says

    December 2, 2016 at 1:12 am

    Very true! All the tips you gave can really enhance the productivity. Myself being an employee, if I get all the above, I will surely love to work in such kind of environment
    Nisha would love you to read ..Nursery RhymesMy Profile

    Reply
  22. Peter says

    November 30, 2016 at 5:11 am

    Hello Ahmad, this is an awesome post for me actually I must say. I was not looking for such article but still I stayed here because I feel that this article could help me so I continued. As we are planning to go for IT startup and looking for space right now, I hope these lines which I just gone through will help us to increase our productivity. thanks bro

    Regards,
    Peter

    Reply
  23. Taufeeq Umar says

    November 30, 2016 at 4:50 am

    Its really amazing to know about how to improve productivity of workplace. Thank you so much for writing this helpful blog here for us.

    Reply
  24. Taufeeq Umar says

    November 29, 2016 at 11:44 pm

    Its really amazing blog with very much helpful information about improve workplace productivity. Thank you so much for this great blog.

    Reply
  25. Lawrence says

    November 29, 2016 at 10:58 pm

    Workplace is like your second home. You must take care of it and make it more productive.

    Reply
  26. Nilay Patel says

    November 29, 2016 at 10:46 pm

    Hey Ahmad,
    Just fantastic productivity tips you sharing. Indeed I am wondering for this type of great improvement productivity tips but today i will got. Thanks a lot.
    Nilay Patel would love you to read ..Hydrofluoric Acid: Important Uses & ApplicationsMy Profile

    Reply
  27. Tony says

    November 29, 2016 at 10:56 am

    I really liked the site and also the tips and posts thank you very much and congratulations to the website !!

    Reply

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