Planning and scheduling meetings can be difficult. You have to choose a date that works for everyone’s schedule, find a reasonably priced, available location that will accommodate your group and select the meals. Then, add in travel costs, and you start thinking there has to be a better and less expensive way to hold business meetings.
You need to start holding your meetings using online video conferences. Cloud-based mobile video conferencing is an easy to use system that will solve your scheduling problems and save you money.
It’s all about the bottom line
Today’s remote workforce is increasing in numbers. That means more and more of your employees will be working remotely from their home offices. Having telecommuting employees can save your company money because you don’t have to invest in office space for them, and productivity of employees rises when they work from home.
The difficulty and expense arise when you need these remote workers to attend meetings. With increasing travel costs and employee down time during travel, the price tag for bringing virtual staff in for a meeting can be exorbitant.
Mobile video conferencing enables your company to bring all your employees together in one room while they are in different locations. No travel costs and employees remain productive.
Easy to use
Setting up a meeting is simple. Participants receive email invitations that contain a link to the meeting. They can join the meeting by simply clicking on the meeting link. How easy is that? Video conference meetings also integrate with Microsoft Outlook and Google Calendar, so your staff will have the meeting on their schedule.
As the meeting host, you control the meeting. The new access controls allow you to enjoy an efficiently run meeting. You even have the ability to mute attendees so everyone can focus on the speaker without distractions.
Size doesn’t matter
Some meetings can be just a small team of eight, or ten people or they can be very large, involving almost everyone in your company. Blue Jeans video conferencing is scalable to any size meeting you need to hold. With the ability to have up to 100 different locations join a meeting, you have the perfect solution to small team meetings or large company-wide meetings.
No new equipment costs
Mobile video conferencing does not require you to purchase new equipment for their system to work. It effortlessly integrates with most hardware and software you are currently using. Your employees can join meetings using their PCs, tablets or smartphones – saving your company money on equipment costs.
Share content seamlessly
When you hold meetings, you naturally want everyone attending to be able to view your PowerPoint slides or Excel spreadsheet. If you have a video you want to share, you want everyone to see it at the same time without any lag time.
With Blue Jean video conferencing, you pre-load your files and then easily share your slide deck or spreadsheet with all participants. And their dual-stream support ensures your videos run smoothly.
Record important meetings
You schedule meetings and sometimes people just can’t make them. Video conferencing allows you to record and share your meetings easily. Meeting videos are stored in the cloud so your staff can access them any time from anywhere.
If you’ve shared presentations or videos during your meeting, all that content is included in the recording, so people watching later will experience the meeting in its entirety.
No security worries
With hackers abounding in today’s business world, security is foremost in every company’s mind when using the internet.
You don’t need to worry about your video conference meetings as leading services ensure that you receive secure business-grade cloud utilization for all video conference meetings.
Most of them allow you to hold your video meetings using high-level encryption using firewall and NAT traversal security technology.
Measure and manage your video conferences with the Command Center that is offered by leading providers. The interactive dashboards deliver real-time meeting statistics as well as historical information.
With the dashboard, you can view your top users of the system, endpoint distribution, and geographical participant distribution, service utilization over time and key feature utilization to see the value it brings to your company. You can access live meeting data to view endpoint distribution and performance as well as for troubleshooting.
If you do experience a problem, experienced support desk personnel available 24/7 to assist you.
In our global economy, many companies have offices across the globe. Telecommuting staff increases the number of locations where employees are found. Connecting employees for meetings no longer has to be an expensive, time consuming hassle. Video conferencing brings all the required participants together easily and effectively. Your staff can collaborate and build and strengthen their relationships in a cost effective manner.
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